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Problem Statement
Microsoft access
In this project, you’ll create a home inventory database
based upon fictitious information provided in this booklet.
Using this data, you’ll also perform queries and create reports.
Your Access project will consist of the following items:
1. Two data tables
2. Two data entry forms
3. Simple query and report
4. Multiple-table query and report•

Create the table “Inventory” in Design View with the
following data fields:
1. Item Number (auto generated) (Figure 2)
2. Item Name (such as computer or washing machine)
3. Item Category (such as Appliances or Electronics)
4. Item Manufacturer
5. Item Model Number
6. Item Serial Number
7. Purchase Date
8. Purchase Price
9. Merchant ID

Creating a Database

Create and save a new blank database called inventory.accdb
as shown in Figure 1. Then, use the following steps to work
with your database. (Your new database screen will appear
slightly different than the figure, depending on the files
already on your computer.)

FIGURE 2—Use the AutoNumber feature for the Item Number field.

10. Online/Mail Order (Yes/No)
11. Credit Card Purchase (Yes/No)
12. Warranty Type (store, manufacturer, both)
13. Warranty Length
14. Repair (Yes/No)
15. Repair Date
16. Comments

• Set the Item Number field as the primary key (Figure 3).
• Create a new form using the Form Wizard. The form is
based upon the Inventory table, titled “Inventory.” Use
all the fields from the Inventory table. The form should
possess the Columnar layout and Solstice style.
• Input the inventory information listed at the end of this
booklet into your database

FIGURE 3—Set the Item Number field as the primary key.

• Create the table “Merchants” with the following data
fields:
1. Merchant ID
2. Merchant Name
3. Merchant Address
4. Merchant City
5. Merchant State
6. Merchant ZIP
7. Merchant E-mail
8. Merchant URL
9. Merchant Phone
10. Merchant Fax

• Set the Merchant ID field as the primary key.

• Create a new form using the Form Wizard and based
upon the Merchants table, titled “Merchants.” Use all
the fields from the Merchants table. The form should
possess the Columnar layout.

• Input the merchant information listed at the end of this
booklet into your database.

After you’ve entered all the information into your database
tables, save the inventory.accdb file on hard drive.

Creating a Simple Database Query
Create a simple query on the Inventory table (Figure 4). The
query should include data entries only for items that have
been repaired. Include the following fields:

1. Item Number
2. Item Name
3. Item Category
4. Item Manufacturer

FIGURE 4—Create a query on the Inventory table for repaired items

5. Purchase Date
6. Warranty Type
7. Warranty Length
8. Repair
9. Repair Date
10. Comments

The data within the query should be sorted alphabetically by
Item Category.
Save the query as Repaired Items

Based on the data contained in the query Repaired Items,
create a report with the Report Wizard using all the fields
from the query. No grouping levels are required in this report.
Sort in ascending order by Item Name (Figure 5). The report
should have the following format:

• Columnar layout

• Portrait orientation

Title the report Repaired Items List. Make sure all of the
fields show clearly in the report, including the field titles
FIGURE 5—Sort the Repaired Items List report by Item Name.

After you’ve completed the simple query and report, resave
the inventory.accdb.

Creating a Multiple-Database Query
Create a multiple-table query on the Inventory and Merchants
tables. To create this query, you must establish a relationship
between the two tables (Figure 6). The common field between
the tables is Merchant ID. Both fields should be set to text in
their respective tables. Now you may begin to build your
query. Include the following fields from the Inventory table:

1. Item Name
2. Item Category
3. Item Manufacturer
4. Purchase Date

FIGURE 6—Establish a relationship between the two tables before creating the query

Include the following fields from the Merchants table:
1. Merchant Name
2. Merchant Address
3. Merchant City
4. Merchant State
5. Merchant ZIP

The data within the query should be sorted alphabetically by
Merchant Name. Set the criteria cell for the Item Category
field to search for “Appliances.” Save the query as Appliance
Store Purchases.
Based on the data contained in the Appliance Store
Purchases query, create a report with the Report Wizard
using the following fields from the query (Figure 7):

1. Item Name
2. Item Category
3. Item Manufacturer
4. Purchase Date
5. Merchant Name
6. Merchant Address
7. Merchant City
8. Merchant State
9. Merchant ZIP

FIGURE 7—Multiple-Table Query Report

View the data by Merchants. No grouping levels are required
in this report. Sort detail records in ascending order by
Purchase Date. Format the report as follows:

• Columnar

• Portrait orientation

Title the report Appliance Store Purchases List. Make sure all
the fields show clearly in the report, including the field titles
(Figure 8

FIGURE 8—Appliance Store Purchases List Report

After you’ve completed the multiple-table query and report,
resave the inventory.accdb

Use the information listed below to create the Inventory database.

Item Number 1
Item Name: VCR
Item Category: Electronics
Item Manufacturer: Super
Item Model Number: VCR2000
Item Serial Number: 1001001001
Purchase Date: 02/01/20XX
Purchase Price: $199.95
Merchant ID: 1
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 2
Item Name: Television
Item Category: Electronics
Item Manufacturer: Telecom
Item Model Number: TV100
Item Serial Number: 001001001
Purchase Date: 02/14/20XX
Purchase Price: $299.95
Merchant ID: 1
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 90 days parts/labor
Repair: Yes
Repair Date: 09/01/20XX
Comments: Remove candy from
controls

Item Number: 3
Item Name: Personal Computer
Item Category: Computers
Item Manufacturer: Deluxe
Item Model Number: PC1000
Item Serial Number: 100200100
Purchase Date: 02/01/20XX
Purchase Price: $1,299.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor/tech
support
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 4
Item Name: CD-ROM Drive
Item Category: Computers
Item Manufacturer: Deluxe
Item Model Number: CD200
Item Serial Number: 11233211
Purchase Date: 01/02/20XX
Purchase Price: $199.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor/tech
support
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 5
Item Name: Ink-Jet Printer
Item Category: Computers
Item Manufacturer: Stylus
Item Model Number: IJ750
Item Serial Number: 555222123
Purchase Date: 01/02/20XX
Purchase Price: $169.95
Merchant ID: 6
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 90 days parts/labor/
tech support
Repair: Yes
Repair Date: 05/15/20XX
Comments: Replace defective print
head

Item Number: 6
Item Name: Refrigerator
Item Category: Appliances
Item Manufacturer: Wonderlux
Item Model Number: Deep Freeze 250
Item Serial Number: 2505521
Purchase Date: 04/01/20XX
Purchase Price: $750.00
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer/store
Warranty Length: 90 days/1 year
parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 7
Item Name: Washing Machine
Item Category: Appliances
Item Manufacturer: General Appliance
Item Model Number: CL900
Item Serial Number: 90050221
Purchase Date: 12/19/20XX
Purchase Price: $450.00
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 8
Item Name: Clothes Dryer
Item Category: Appliances
Item Manufacturer: General Appliance
Item Model Number: DR199
Item Serial Number: 199502211
Purchase Date: 01/19/20XX
Purchase Price: $599.95
Merchant ID: 2
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: Yes
Repair Date: 06/09/20XX
Comments: Replaced gas nozzle

Item Number: 9
Item Name: Dishwasher
Item Category: Appliances
Item Manufacturer: Washmatic
Item Model Number: DW19
Item Serial Number: 19578921101
Purchase Date: 08/12/20XX
Purchase Price: $275.00
Merchant ID: 3
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: Manufacturer
Warranty Length: 1 year parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 10
Item Name: Digital Camera
Item Category: Computers
Item Manufacturer: Snapic
Item Model Number: Snap100
Item Serial Number: 1002020
Purchase Date: 01/02/20XX
Purchase Price: $225.00
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 11
Item Name: 35mm Camera
Item Category: Photo Equipment
Item Manufacturer: Camco
Item Model Number: SLR75
Item Serial Number: 751000023
Purchase Date: 05/20/20XX
Purchase Price: $199.95
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 60 days parts/labor
Repair: No
Repair Date: (none)
Comments: (none)

Item Number: 12
Item Name: Zoom Lens
Item Category: Photo Equipment
Item Manufacturer: Camco
Item Model Number: Zoom10
Item Serial Number: 351
Purchase Date: 02/20/20XX
Purchase Price: $125.00
Merchant ID: 4
Online/Mail Order: No
Credit Card Purchase: No
Warranty Type: Manufacturer
Warranty Length: 30 days parts/labor
Repair: Yes
Repair Date: 03/10/20XX
Comments: Replaced defective
“C” mount

Item Number: 13
Item Name: Gold Chain
Item Category: Jewelry
Item Manufacturer: Goldstuff
Item Model Number: n/a
Item Serial Number: n/a
Purchase Date: 02/12/20XX
Purchase Price: $500.00
Merchant ID: 5
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: 24-karat gold, 24″long,
serpentine links

Item Number: 14
Item Name: Engagement Ring
Item Category: Jewelry
Item Manufacturer: Jewelserv
Item Model Number: n/a
Item Serial Number: n/a
Purchase Date: 02/11/20XX
Purchase Price: $1,500.00
Merchant ID: 5
Online/Mail Order: No
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: 3/4-carat square cut
diamond in 18-karat
gold setting

Item Number: 15
Item Name: Lighter
Item Category: Collectibles
Item Manufacturer: ZIPpy
Item Model Number: 21BT200
Item Serial Number: n/a
Purchase Date: 09/25/20XX
Purchase Price: $100.00
Merchant ID: 7
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: Original 1950
commemorative edition.
#200 of 500 made.
Appraised at $200.00.

Item Number: 16
Item Name: Candy Dish
Item Category: Collectibles
Item Manufacturer: Jones Glass
Item Category: n/a
Item Serial Number: n/a
Purchase Date: 12/20/20XX
Purchase Price: $250.00
Merchant ID: 7
Online/Mail Order: Yes
Credit Card Purchase: Yes
Warranty Type: n/a
Warranty Length: n/a
Repair: No
Repair Date: (none)
Comments: Cranberry Depression
glass candy dish.
Appraised at $500.00.

Use the information listed below to create the Merchants database.
17
Merchant ID: 1
Merchant Name: Electronics Mart
Merchant Address: 65 Resistor Ave.
Merchant City: Blankston
Merchant State: PA
Merchant ZIP: 18454
Merchant E-mail: emart@blanknet.com
Merchant URL: http://www.emart.com
Merchant Phone: (570) 555-1111
Merchant Fax: (570) 555-1112

Merchant ID: 2
Merchant Name: Appliances Inc.
Merchant Address: 2020 Mechanics Road
Merchant City: Blankston
Merchant State: PA
Merchant ZIP: 18454
Merchant E-mail: n/a
Merchant URL: n/a
Merchant Phone: (570) 555-1234
Merchant Fax: (570) 555-1235

Merchant ID: 3
Merchant Name: Stuff Mart
Merchant Address: 721 Frengburg St.
Merchant City: Shopville
Merchant State: NY
Merchant ZIP: 10022
Merchant E-mail: custserv@stuffmart.com
Merchant URL: http://www.stuffmart.com
Merchant Phone: (212) 555-5432
Merchant Fax: (212) 555-6543

Merchant ID: 4
Merchant Name: Photo Barn
Merchant Address: 21 Framer Circle
Merchant City: Klossville
Merchant State: PA
Merchant ZIP: 19019
Merchant E-mail: photobarn@snapshot.com
Merchant URL: http://www.snapshot.com
/photobarn
Merchant Phone: (612) 555-9876
Merchant Fax: (612) 555-8765

Merchant ID: 5
Merchant Name: Jewelry Warehouse
Merchant Address: 24 Karat St.
Merchant City: Platold
Merchant State: NJ
Merchant ZIP: 00050
Merchant E-mail: info@jewelware.com
Merchant URL: http://www.jewelware.com
Merchant Phone: (609) 555-6754
Merchant Fax: (609) 555-2212

Merchant ID: 6
Merchant Name: Crazy John’s Computers
Merchant Address: 456 Enterprise St.
Merchant City: Wynnsville
Merchant State: CO
Merchant ZIP: 18888
Merchant E-mail: crazy@merchandizing.net
Merchant URL: http://www.merchandizing
.net/crazy
Merchant Phone: (301) 555-9080
Merchant Fax: (301) 555-8090
Merchant ID: 7
Merchant Name: Collector’s Emporium
Merchant Address: 256 Antiques Ave.
Merchant City: Oldenburg
Merchant State: PA
Merchant ZIP: 18999
Merchant E-mail: n/a
Merchant URL: n/a
Merchant Phone: (570) 555-1608
Merchant Fax: (570) 555-1806

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