Week 7: Final Report and Technical Briefing
Final Report: Your final report is due this week. The final report must follow the formatting elements described above and include the following components.
• Cover or title page
• Transmittal letter
• Table of contents
• List of illustrations
• Executive summary
• Discussion sections
• Conclusions and recommendations
• References page
• Appendix (optional)
Technical Briefing (narrated PowerPoint): Create a 5–7-minute multimedia technical briefing based on the highlights of your formal report. You will record your presentation using the audio narration function within PowerPoint. You will need a headset microphone. The directions are located in Files. The file is labeled Creating Audio Recording in Powerpoint.docx.
You should create eight to 10 highly effective slides. The following details apply.
How many slides? Your PowerPoint slides should align with and support the points of the thesis. A good rule of thumb is approximately two to three slides per main point of your report or proposal. You also need a title slide that appears during your introduction and a slide that appears during the conclusion of your presentation. This adds up to approximately eight to 10 slides.
Slide design: Use a business- or professional-design template with appropriate font styles, sizes, and colors. PowerPoint has choices. Keep fonts consistent and easy to read. Follow the design principles for visual aids found in your text and in the Week 7 Lecture.
Slide content: Write full-sentence headlines that summarize or synthesize the content in the slide body and tell a coherent story from start to finish. Bullet slide copy with words or short phrases; do not put in paragraphs of text.
Visuals within the PowerPoint: You are required to include a minimum of two visuals within your slides. More is better. Clip art (cartoon-type images, etc.) is not acceptable. Good visuals include charts, graphs, tables, diagrams, maps, screenshots, photos, and other images that add meaning and value to the presentation and make the information easier to comprehend for the audience.
Presentation time frame of 5–7 minutes: Remember to preview and review. When we make oral presentations, we always tell the audience where we are taking them, and then end with a summary of where we have been. So, for your presentations, preview your main areas or points in the opening, and then review those same points in your closing to reinforce the messages and signal the ending of the speech.
Submit the final presentation by 11:59 p.m. Sunday.
Submit the final report with cover letter and appendix by 11:59 p.m. Sunday.
Course Project Overview
TABLE OF CONTENTS
Formal Recommendation Report or Proposal
Given information on a technology or business-related issue presented in a case study, evaluate and integrate outside research to create a well-organized and documented formal analytical report or proposal using at least six sources, including books, articles, interviews with subject matter experts, and websites or databases, and prepare a set of presentation slides to accompany the proposal.
Beginning in Week 2, you will work through the weekly research stages and writing process toward the creation of an 8- to 10-page Formal Recommendation Report or Proposal completed in Word and accompanying PowerPoint show, either narrated or for use during an onsite presentation of your final report.
Topic: Topic suggestions are provided in Files, but if there is a topic you’d like to use that is not on the list, please contact your instructor for approval. Please note that the topic must be appropriate for either a recommendation or proposal report. Review Chapters 11 and 12 in the text for a description of these reports.
Audience: The audience for this report is an industry decision maker, such as your supervisor or CEO, or a public policymaker, such as a politician or bureaucrat, who could act upon your recommendations or proposal. You will identify this decision maker in the Course Project topic proposal that you will submit in Week 2.
Research: Six academic and/or professional research sources are required. Your research must consist of a variety of electronic sources (websites, databases, media) and traditional sources (books, journals, magazines). All sources must be cited using the American Psychological Association (APA) documentation system.
Final Report/Proposal Details
As noted above, the final product will consist of an 8- to 10-page report or proposal on a technical or business topic from the approved list in Files or your own topic with approval from your instructor. The final document includes the following.
• Title page (one page)
• Cover letter (one page, one or two paragraphs, single spaced)
• Table of contents including list of illustrations (one page)
• Executive summary (one page, two or three paragraphs, single spaced)
• Body of report or proposal using the following required sections.
o Discussion sections
o Conclusions and Recommendations
• Six research sources provided on APA formatted References page (one page). All references included on the Reference page must be cited in-text.
• Technical Illustration or visual such as a chart, graph, or image that you have created or have located via academic research. This should be incorporate within the main body of the report and be mentioned in-text.
• Formatting Elements (discussed in Chapter 5 in the textbook).
o Single spacing (or 1.15), double spacing between sections and/or paragraphs
o 12-point font size for main body of writing
o Arial, Calibri, Cambria, or Times New Roman font type
o Use of headings and subheadings when appropriate
o Paragraph length of approximately five to seven sentences
o Standard 1” margins
o Ragged right justification
Note: Sample formal reports are found in the textbook on pages 334, 388, and 431. There are some formatting and heading variations depending on the type of report but all include the required sections.
Multimedia PowerPoint Presentation Details
You will present your report in a multimedia technical briefing in Week 7 using a narrated PowerPoint slide show. The instructions for creating this project can be found in Files. The file is labeled Creating Audio Recording in Powerpoint.docx. Details include
• eight to 10 slides, including
o introduction slide with the report title and your name;
o two to three slides per each main point of report;
o a memorable conclusion slide;
o use of full sentence, meaningful headings, and short words or phrases within the body of the slides;
o a minimum of two meaningful visuals;
o use of a business-appropriate design template; and
o 5–7 minutes of narration.
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