B.
Lab 5B of 7: Completing Forms
C.
Lab Overview–Scenario/Summary
TCO(s):
5.
Given a physical database containing tables and relationships, create
forms
which demonstrate effective user-interface design and allow for
efficient
entry and retrieval of data.
Scenario/Summary
The
lab begins with creating a form in Access using the Form Wizard.
After the
form
is created, the user can use Themes to change the appearance of the
form.
The
second part of the lab uses Form Design to create a form. Finally,
the form
will
be customized.
Upon
completing this lab, you should be able to
• create
a form using the Form Tool;
• create
a form using Form Design; and
• create
a form using the Form Wizard.
D.
Deliverables
Submit
the MS Access Database file that contains the forms created in this
lab.
Step
Deliverable Points
1
Form 1 – Form Tool – step-by-step 5
2
Form 2 – Form Design – step-by-step 5
3
Form 3 – Form Wizard—Employee/Customers Multi-Table Form
– step-by-step
5
4
Form 4 – Suppliers and Products Multi-Table Form 10
E.
Lab Steps
Preparation
1.
Get the Database from Doc SharingPage 2 of 11
a.
Download the Lab5_Start.accdb Northwind database file
from your
course
Doc Sharing panel (Labs view), and Save the file to your local
drive.
2.
Using Citrix for MS Visio and/or MS Access
a.
If you are using the Citrix remote lab, follow the login instructions
located
in the iLab tab in Course Home.
b.
You will have to upload the Lab5_Start.accdb file to your Citrix
folder.
Follow
the instructions located on the iLab tab in Course Home.
3.
Start MS Access
a.
If you are using Citrix, click on Microsoft Office Applications
folder.
b.
If you are using Visio on a local computer, select Microsoft Office
from your
Program
Menu.
Lab
Step
1: Using the Form Tool
Select
Employees table as in the following figure. You will see the
Employees
table
highlighted.
Click
the Create tab, and then click the Form tool. Page 3 of 11
After
clicking the Form button, a new form is created by Access.
The
appearance of the form can be easily modified using the Themes option
on
the
Design ribbon. As you move your cursor over the various themes, the
form
will
adjust to preview how the modified form would look. You may select
any
theme
for your form.
Click
the Save button to save the form. Name it Lab5_Form1, and then close
the
form.
Step
2: Using the Form DesignPage 4 of 11
Click
the Create tab; then, click on Form Design. (Make sure that you do
not
have
any of the tables selected in the Tables list on the left side of the
screen.)
After
clicking the Form Design, a new form will be shown as the
followingPage 5 of 11
Click
the Add Existing Fields
option,
and then click Show All
Tables
to show all the tables in
the
database. Drag and drop
fields
from the Customer table
to
the form. You can also
double
click the fields that you
want
to add. Select a number
of
fields from the Customers
table.
Adjust the location of the
fields.
Then, click the Form
option
in the View list to see
the
form. The View button is
highlighted
at the right.
After
viewing the form, click the View button again, and select Design View
to go
back
to form design. Save the form as Lab5_Form2.
Step
3: Creating Multi-Table Forms
You
can incorporate data from several tables in a single form. In this
step, you
will
create a form that displays data concerning one employee. The form
will also Page 6 of 11
display
data concerning the many customers that your employees serve. This
type
of relationship between employees and customers is called one-to-many
relationships
(one employee serving many customers). In this relationship, the
Employees
table is the “one” table and the Customers table is the “many”
table.
To
create a multi-table form using the Form Wizard
• click
the Create tab, then select the Form Wizard; and
• make
sure that Customers table is selected in the Table/Queries box.
• Select
CustomerID, CompanyName, ContactName, ContactTitle, Address,
City,
Region, PostalCode, Country, and Phone Fields from Customers table.
• Back
in the Tables/Queries, click on the down arrow and select Employees
table.
See illustration on next page.Page 7 of 11
• Select
EmployeeID, LastName, FirstName, Photo, and ReportsTo from that
table,
then click Next button.
• Make
sure that by Employees is selected in “How do you want to view your
data?”
• You
also have the option to select Form with subform(s) or Linked forms.
Select
Form with subform(s), then click Next.Page 8 of 11
• In
the next screen, you have the option of selecting the layout of your
subform.
Select Tabular, and then click Next.
• Assign
a title to your form (Lab5_Form3) and subform (Lab5_Subform3),
and
click finish.
• Click
on View, and then view the form in Form View.Page 9 of 11
Before
closing the form, go to Design View, and change the Caption
property
for the form to Employees. (See below.) Return to Form View
before
saving your form.Page 10 of 11
In
Form View your form should display nine records, showing employees
and the
customers
that they serve. These records can be cycled through on using the
navigation
options available on the lower left of the application screen.
You
will be prompted to save changes when closing the form. Say Yes to
save
changes
at the prompt, and close the form.
Step
4: Create a Multi-Table Form
Following
instructions provided in Step 3, create a multi-table form, showing
what
products
are supplied by which supplier.
Requirements:
There is ONE Supplier for MANY Products. You must display the
following
fields: SupplierID, CompanyName, ContactName, ContactTitle, Address,
City,
Region, PostalCode, Country, and Phone fields along with ProductID,
ProductName,
and CategoryID.Page 11 of 11
Your
form should look like the following
There
should be 29 records in your suppliers, each providing numerous
products.
Save
your form as Lab5_form4, and the Subform as Lab5_Subform4.
Step
5: Submit Deliverables
Save
your MS Access Lab5_Start.accdb file as YourName_Lab5_ Final.accdb
Submit
the Access file created during this assignment to the Dropbox located
on
the
silver tab at the top of this page. (See Syllabus/”Due Dates for
Assignments &
Exams”
for due dates.)
End
of Lab 5B